Return to Domconfig_Auto_Enrollment.tex CVS log

Up to [LON-CAPA] / loncom / html / adm / help / tex

Annotation of loncom/html/adm/help/tex/Domconfig_Auto_Enrollment.tex, revision 1.2

1.2     ! raeburn     1: \label{Domconfig_Auto_Enrollment}
1.1       raeburn     2: If your institution can provide access to roster information for courses
                      3: using LON-CAPA then your domain can offer automated enrollment once
                      4: localenroll.pm has been customized on each of the library servers
                      5: in your domain which serves as a home server for one or more courses.
                      6: The required customization is the creation of connections to rosters
                      7: for institutional course sections providing enrollment to each LON-CAPA
                      8: course. These connections can involve queries of database tables,
                      9: in real time, or can involve retrieval from a data source which is
                     10: only updated periodically.
                     11: 
                     12: There are two configuration options: 
                     13: 
                     14: \begin{itemize}
                     15: \item Set auto-enrollment as active or inactive in the domain. 
                     16: \item Set the username:domain used in the notification messages sent when
                     17: changes in enrollment occur as a result of auto-enrollment updates.
                     18: By setting these to a specific user (you might create one for this
                     19: purpose), you can view all auto-enrollment change messages for the
                     20: entire domain by viewing the contents of the sent messages folder for that user.
                     21: \end{itemize}
                     22: Auto-enrollment settings for each course consist of items set by a
                     23: Domain Coordinator within the \char`\"{}Modify Course\char`\"{} area,
                     24: and those items set in a course context from the \char`\"{}\underbar{Automated
                     25: Enrollment Manager}\char`\"{} link in the \char`\"{}Manage Users\char`\"{}
                     26: menu. This link is only displayed if auto-enrollment has been set
                     27: to be active in the domain.
                     28: 
                     29: The items which must be set by a Domain Coordinator include: 
                     30: 
                     31: \begin{itemize}
                     32: \item institutional code (used in mapping institutional rosters to LON-CAPA
                     33: courses)
                     34: \item default authentication
                     35: \item course owner
                     36: \end{itemize}
                     37: Your institution may have policies in place to control who may have
                     38: access to student information contained within course rosters. In
                     39: such cases, assignment of an appropriate course owner in LON-CAPA
                     40: may facilitate access to institutional rosters. When a course is first
                     41: created the initial Course Coordinator chosen will be identified as
                     42: the course owner. If, instead a course is created using an uploaded
                     43: XML course description file, the XML file will include tags to define
                     44: the username and domain of the course owner.
                     45: 
                     46: Settings which control auto-enrollment which are modifiable by a Course
                     47: Coordinator are described in the \underbar{Automated Enrollment help page}.
                     48: 
                     49: The auto-enrollment process will update user information (name, e-mail
                     50: address, studentID etc.) for any student who is being added to the
                     51: course, but will not change it in other case (i.e., drops, section
                     52: switches) should there be a difference between the values in the institutional
                     53: roster and the values in the LON-CAPA classlist. To change user information
                     54: for students already in the course, the Auto-update process must be run
                     55: (see below).
                     56: 
                     57: Warnings will be written to the Auto-enrollment log file found in
                     58: /home/httpd/perl/logs if a possible username change is detected. Although
                     59: the username is the unique identifier in LON-CAPA, the studentID operates
                     60: as an additional, mostly unique identifier. The same studentID may
                     61: not be assigned to more than one user - if an existing studentID is
                     62: assigned to adifferent user, the change will not occur, unless forced
                     63: (there's a checkbox for that). A blank studentID can be assigned,
                     64: and in this case multiple users can share the same studentID. StudentIDs
                     65: are used for LON-CAPA grading of scantron sheets, and are also used
                     66: to detect changes in username by the auto-enrollment and auto-update
                     67: processes.
                     68: 
                     69: At present LON-CAPA does not support username changes, although this
                     70: functionality will be supported in the future. In the meantime, what
                     71: you must do for users who switch username mid-semester (assuming institutional
                     72: authentication will no longer authenticate the user's old username)
                     73: is to convert the authentication type in LON-CAPA for the user to
                     74: \char`\"{}internal\char`\"{}, set an initial password, make sure that
                     75: permanent e-mail is set for the user, then e-mail the user the initial
                     76: password, and ask them to use the \char`\"{}\underbar{Forgot password?}\char`\"{}
                     77: link on the log-in page to change the password to something secure.