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Annotation of loncom/html/adm/help/tex/Course_Automated_Enrollment.tex, revision 1.13

1.2       felicia     1: \label{Course_Automated_Enrollment}
1.7       riegler     2: If your system administrator has configured your LON-CAPA domain to have access to a data feed for class lists for your institution and your domain coordinator has enabled automatic course enrollment updates, then you can control the behavior of these updates using the \textbf{Automated Enrollment} Manager.
1.1       felicia     3:  
                      4: \begin{enumerate}
1.7       riegler     5: \item Select \includegraphics[width=0.03\paperwidth]{cprv}
                      6: \textbf{Manage course users} on the Main Menu.
                      7: \item At the \textbf{User Management} screen, select
                      8: \includegraphics[width=0.03\paperwidth]{roles}
                      9: \textbf{Automated Enrollment}.
1.1       felicia    10:  
1.7       riegler    11: \item The \textbf{Automated Enrollment} Manager will walk you through configuring automatic enrollment updates.
1.5       raeburn    12: \begin{itemize}
                     13: \item Adds: enable/disable new enrollments for users added to the roster
                     14: \item Drops: enable/disable expiration of enrollments for users removed
                     15: from the roster
                     16: \item Enrollment start: a start date/time for auto-enrollment
                     17: \item Enrollment end: an end date/time for auto-enrollment
                     18: \item Access start: the default start time for student roles added by auto-enrollment
                     19: \item Access end: the default end time for student roles added by auto-enrollment
                     20: \item Section mappings: Mapping of institutional section numbers to section
1.9       raeburn    21: numbers used within the LON-CAPA course. This mapping permits students
1.5       raeburn    22: in one or more institutional sections to be identified in the LON-CAPA
1.8       raeburn    23: course as belonging to a particular section (or to no section).
1.5       raeburn    24: \item Cross-listings mapping: Mapping of institutional courses (including
1.10      bisitz     25: section number) to section numbers within the LON-CAPA course. Cross-listing
1.8       raeburn    26: is intended for cases where a course is listed by an institution under
1.5       raeburn    27: more than one institutional course code.
                     28: \item Notification messages: Enable/Disable delivery of LON-CAPA mail to
                     29: specified recipients (selected from active Course Coordinators).
1.11      raeburn    30: \item Student photos: Enable/Disable automatic import of student photos from an institutional repository.  This functionality requires that (a) a conduit has been established from your library server(s) to a directory containing student photos, and (b) the \&institutional\_photos() routine in localenroll.pm has been customized to use this conduit. Your institution may require the course owner to indicate acceptance of policies governing use of digital student photos. If this is the case, the \&photo\_permission() routine will have been customized for your domain, and the course owner will need to click a button to acknowledge agreement to the policy, before the option to enable use student photos is enabled in a course. 
1.5       raeburn    31: \item Enrollment status: Students in a course are identified internally
                     32: by type (auto or manual) depending on whether they were auto-enrolled.
1.13    ! raeburn    33: Only users of type `auto' will be dropped from the course if auto-enrollment
1.5       raeburn    34: detects expired enrollment. By default, status type is automatically
1.13    ! raeburn    35: changed from `manual' to `auto', if a manually enrolled student subsequently
1.5       raeburn    36: appears in the institutional roster when auto-enrollment is run. This
                     37: automatic migration can be prevented for individual students by locking
                     38: the status type.
1.12      raeburn    39: \item Zero enrollment failsafe: When enrollment comes from more than one institutional
                     40: course section (including cross-listing), there is a possibility that
                     41: institutional data retrieval might succeed for some, but not all sections.
                     42: In order to avoid expiring student roles in sections for which institutional
                     43: enrollment data could not be retrieved, a failsafe value can be set.  When the
                     44: existing enrollment in a LON-CAPA course section exceeds that failsafe value (an integer),
                     45: dropping of existing students in the affected section(s)) by automated enrollment
                     46: update is disabled. A failsafe value set in a course will override a default value 
                     47: set for the domain.
1.5       raeburn    48: \end{itemize}
                     49: 
1.7       riegler    50: 
1.4       raeburn    51: \item You can also use the \underbar{Update Roster Now} link to reconcile the roster for your LON-CAPA course with the most recent institutional class list for the course. 
1.1       felicia    52: 
                     53: \end{enumerate}