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Annotation of loncom/html/adm/help/tex/Domain_Configuration_Auto_Updates.tex, revision 1.10

1.1       raeburn     1: \label{Domain_Configuration_Auto_Updates}
                      2: An auto-update, run as a regular process, can update user information
                      3: stored in LON-CAPA for all users in a domain, for whom institutional
                      4: directory information is available. Which user records are updated
                      5: can be controlled by institutional status (e.g., Faculty, Staff, Student
1.5       bisitz      6: etc.). If a user is affiliated with more than one group, then the attributes
1.1       raeburn     7: which can be updated will be the cumulative set for the different
                      8: groups to which the user belongs.
                      9: 
1.4       raeburn    10: If users are not affiliated with any institutional group, they can
1.9       raeburn    11: be accommodated within the default ``Other users''
1.1       raeburn    12: group which is provided automatically. If no status types are defined
1.9       raeburn    13: for your domain, this default group is entitled ``All users''. 
1.1       raeburn    14: 
                     15: Settings for auto-update are:
                     16: 
                     17: \begin{itemize}
1.3       bisitz     18: \item Set auto-update as active or inactive in the domain.
1.1       raeburn    19: \item Set whether user information changes should propagate to data stored
                     20: in classlist database files for the separate courses in which the
1.4       raeburn    21: user has an active student role.
1.10    ! raeburn    22: \item Set whether to skip updates for users without active or future roles.
        !            23: \item Set whether to skip updates for users for whom the last modification
        !            24: to the activity log is more than a specified threshold (in days), and the
        !            25: time since the last role assignment change also exceeds the same threshold.
1.4       raeburn    26: \item Set whether users with a particular status (e.g., Faculty, Staff, 
                     27: Student etc.) should have access to a user preference which permits them
                     28: to lock their existing user information, and disable automatic updates
                     29: of their own information, should it change in the institutional directory.
                     30: Note: this option is only shown if institutional groups have been defined. 
1.1       raeburn    31: \item Set which of the following attributes: first name, middle name, last
                     32: name, generation, e-mail address, student/employee ID should be updated
                     33: within LON-CAPA if a different version to the one currently stored
                     34: is retrieved from the institutional directory.
                     35: \end{itemize}
                     36: In order for Autoupdate to work, the \&allusers\_info() routine in
                     37: localenroll.pm needs to be customized and a conduit established to
                     38: institutional data. In addition, if you wish to differentiate between
1.7       raeburn    39: institutional user types in your LON-CAPA domain, you should define
                     40: those in the ``Institutional user types'' section of the 
1.8       raeburn    41: ``Default authentication, language, timezone, portal, types''
1.7       raeburn    42: domain configuration screen.  The types you set should be consistent with the
                     43: types in use at your institution. These types are then used to populate 
1.9       raeburn    44: the ``User population'' column in each of the 
                     45: {}``Updatable user information'' row(s) in the
                     46: Auto-update data table in {}``Domain Configuration''.
1.1       raeburn    47: 
                     48: Warnings will be written to the Auto-update log file found in /home/httpd/perl/logs
                     49: if a possible username change is detected. Although the username is
                     50: the unique identifier in LON-CAPA, the student/employee ID operates
                     51: as an additional, mostly unique identifier. At present LON-CAPA does
                     52: not support username changes. For users who switch username (assuming
                     53: institutional authentication will no longer authenticate the user's
1.2       raeburn    54: old username) the recommendation is to convert the authentication type 
1.9       raeburn    55: in LON-CAPA for the user to ``internal'', set an 
1.2       raeburn    56: initial password, make sure that permanent e-mail is set for the user, 
                     57: then e-mail the user and ask them to use the 
1.9       raeburn    58: ``\underbar{Forgot password?}'' link on the log-in page 
1.2       raeburn    59: to change the password to something secure.